BYLAWS: Written by Kelly Gessert, MAA President and Douglas Beck, MAA Past-President 1997.
Revised October 22, 1997
Approved by: Barbara Beck, Douglas Beck, Kelly Gessert, Pam Isaacson and Joanne Slater
Revised June 1999, Effective January 2000
Approved by A.U. Bankaitis, Steve brown, Brenda Diebold, Pam Isaacson, and Mary Lewis.
Revised September 2001, Effective January 2002
Approved by Kelly Gessert, Larry Mazzeo, Pam Isaacson, Carol Bergman, and Janet Napoli.
Revised March 16, 2006, effective April 3, 2006
Approved by Roanne Karzon, President; Clay Franklin, President elect; Steve Brown, Past President; Lisa Guillory, Secretary; Kathleen Sinks, Treasurer.
Revised January 20, 2010 effective
Revised October 10, 2012 effective
Approved by: Margaret Jeulich, Diane Duddy, Sue Marshall, and Carole Mange
Revised November 12, 2014, effective April 7, 2015
Approved by: Nancy McManus, Amanda Ortmann, Wafaa Kaf, Jennifer Listenberger, Sue Ekstam, and Erin Desmarais
ARTICLE ONE: PURPOSE AND INTENTION
1.1 The Missouri Academy of Audiology is an organization of, by, and for audiologists that was initiated to serve the people of Missouri with hearing and/or balance disorders through the education, professional growth, development and promotion of the profession of audiology.
1.2 The bylaws herein are not exhaustive and, therefore, will not address every potential situation. Rather, the intention of the bylaws is to provide general guidelines to the Board of Directors when making decision, amendments, rulings and/or judgments that arise and that pertain to the best interest of the MAA.
ARTICLE TWO: OFFICIAL ADDRESS
2.1 The official mail address of the MAA will be that of the Treasurer elected for his/her term. At the end of his or her term, the newly elected Treasurer will be responsible for the change of the mailing address.
2.2 The principal office and phone number of the MAA will be identified as the local professional office of the current MAA President and will, therefore, change with each Presidential term.
2.3 The registered agent and agents address will be that of the President Elect and will change at the end of that person’s term as Past President, therefore, change every 3 years to the incoming President Elect.
ARTICLE THREE: MEMBERSHIP
3.1 Members. The membership of MAA shall be comprised of Founders, Members, Student Members and Professional Affiliates.
- Founders will be audiologists who provided the initial financial backing required to establish the MAA in 1994. Founder status can only be maintained with consecutive renewal of annual membership dues. The Board of Directors maintains the right to deny or reinstate founder status.
- Members will be comprised of audiologists who hold a Masters or Doctoral degree.
- Student Members shall be enrolled full time or part time in a residential audiology program and in pursuit of a graduate degree. Audiologists pursuing post-Master’s education including but not limited to the Au.D. or Ph.D. do not qualify as student members.
- Professional Affiliates will be comprised of non-audiology professionals including but not limited to physicians, speech-language pathologists, hearing instrument specialists, and the like who wish to participate in the MAA. As an organization of, by, and for audiologists, student and professional affiliate status does not entitle individuals to voting privileges or other privileges made available to Members and Founders.
3.3 Application for Membership. Candidates for membership will submit an application and application fee that will be established by the MAA Board of Directors. Membership fees for the Membership year will be due no later than May 31 of the membership year. Applications will be reviewed by the Treasurer to ensure that appropriate fees and membership status have been issued. In the event of a discrepancy, the Treasurer will consult with the Board of Directors to assess application status. Candidate denied membership may appeal to the Board of Directors for second and final review of candidacy.
3.4 Annual Renewal. Annual membership dues will be determined by the Board of Directors and are due by May 31 of the membership year. The Board of Directors may also establish and apply a “late fee” for membership applications/dues received after the due date.
3.5 Membership confirmation will be issued after May 31. If a member applies for renewal membership after May 31, all late dues must be paid prior to member receiving his/her membership notification.
3.6 Termination of Membership. Any member of the MAA may submit a resignation in writing to the Board of Directors. The membership shall expire on the date the resignation is accepted by the Board of Directors and dues that have been paid are not refundable. If at any time the MAA Board is made aware of a member’s unprofessional conduct, the Board of Directors reserves the right to discontinue membership for that individual. If this occurs, the member will forfeit the remaining dues paid for that year and will not be eligible for reinstatement as a member for a minimum period of one year, at which time the individual may re-apply. The MAA Board reserves the right to approve or deny the reinstatement application.
ARTICLE FOUR: MEETINGS
4.1 Time and Locations of the MAA Meetings. The MAA shall hold an annual meeting within the state of Missouri for the general membership. The Board shall schedule board meetings at their discretion on an as needed basis.
4.2 Time and Location of CEU Meetings. The Board will be responsible for one annual meeting, which will offer CEUs. The Board of Directors will determine the time and location of this meeting. Additional opportunities for CEU’s will be offered throughout the calendar year upon the discretion of the Board of Directors. Advance notification of all educational meetings will be sent to all members.
ARTICLE FIVE: BOARD OF DIRECTORS
5.1 Board of Directors. The MAA shall be governed by the Board of Directors, who shall initiate and establish policies governing the MAA. The Board shall be responsible for the executive, financial and managerial affairs of the MAA including the following: 1) addressing state and federal legislative issues and policies affecting audiology; 2) interacting with other organizations and the public in the interest of audiology; 3) managing and maintaining the MAA website, www.maaaudiology.org ; 4) planning and conducting the annual Scope of Practice Convention and any additional CEU conferences. The Board may establish committees and task forces as needed to guide and assist the mission of the MAA.
5.2 Board Meeting. Any meeting that is called or attended by the Board shall consist of a quorum. A quorum consists of at least four Board Members who are present either in person or by telephone conference call. If no quorum is present, the meeting shall not be held. Actions of the Board require the approval of at least three board members.
5.3 Board action without a meeting. The Board may act without a meeting with the written consent of at least four Board Members.
5.4 Composition. As of January 1, 2002, the Board shall be comprised of six members consisting of: President, President-Elect, Past-President, Secretary, Treasurer, and Webmaster. Each of the members of the Board, with the exception the Webmaster, shall be elected by the MAA membership. The Webmaster shall be appointed by the Board. An administrator of the MAA may be appointed or hired by the Board to attend administrative functions of the MAA and/or those in which the MAA is involved. The administrator shall not have Board voting privileges, nor will the administrator be considered a Board member. A committee may be appointed by the Board to assist with monitoring legislative activities that are pertinent to Audiology and will bot have Board voting privileges.
5.5 President. The President of the MAA shall serve as the chair of the Board and preside over all the meetings of the general membership of the MAA. The President shall serve a term of one year as President-Elect, one year as acting President, and another year as Past-President. The duties of the President will include acting as the primary spokesperson for the MAA. If the President is unable to fulfill his or her duties as President, the President-Elect shall assume the responsibilities of the President.
5.6 President-Elect: The President-Elect is a one year term that assumes the progression of that individual to a one year term of President followed by a one year term as Past-President. The President-Elect shall assist the President in his or her responsibilities as deemed necessary by the President. The President-Elect shall serve a term of one year prior to assuming the Presidency.
5.7 Past President: The President, upon completion of the term of office, shall serve in the capacity of Past-President for a one-year term. The Past-President shall assist the President as needed.
5.8 Secretary: The Secretary shall serve a two year term and be responsible for record keeping of the MAA membership list. MAA membership directory and CEU registration for state and national accounts including AAA and ASHA, requesting and collecting speaker biographies, vitas and required paperwork for CEU approval, the preparation and distribution of certificates of attendance, and maintenance of CEU attendance records in the event of an audit. The Secretary will also be responsible for the keeping of Board minutes.
5.9 Treasurer: The treasurer shall serve a two year term and assume financial responsibility of the MAA including balancing of checkbook, paying bills in a timely manner, timely deposit of collected monies, issuance of honorarium checks to speakers, and oversight and signatory of MAA issued checks.
5.10 Webmaster: The Board shall appoint the Webmaster who will serve no less than a two-year term. The Webmaster will be responsible for upkeep of the MAA Website, including maintaining our registered web name, helping to post membership, conference registration and educational materials, or other documents as needed. The Webmaster shall also help with computer presentations during conferences.
5.11 Registered Agent: The Registered Agent shall serve a 3-year term concurrent with the position of President Elect. Responsibilities will include electronic filing to the IRS and filing an annual registration report, on an annual basis.
5.12 Legislative Committee: The MAA Legislative Committee shall be selected by the Board in alternating years and shall serve for two (2) years. They shall be responsible for monitoring all legislative activities that may have an effect on the practice of audiology in the State of Missouri. The Legislative Committee shall interface with the Academy lobbyist, and head a search committee for a lobbyist as the need arises. The Legislative Committee will relay information relative to professional issues to the Board and any major decisions relative to professional issues will be discussed and approved, prior to implementation, by the Board of Directors.
ARTICLE SIX: ELECTIONS
6.1 The President shall oversee the nominations for the MAA Board of Directors. The President shall seek qualified candidates for the Board by the annual Scope of Practice Meeting.
6.2 Election Process. The names of the Board qualified candidates (i.e., the member is in good standing) shall be compiled on an official ballot. Ballots will be distributed to MAA members via standard mail or email. Votes may be forwarded to the President of MAA via mail, fax or email.
6.3 The results of the election will be tabulated by the President and subsequently reviewed by the Board. The results will be announced on the website by November 30 of each year. The President will notify each candidate regarding the election results. The new slate of officers will assume their positions on the board as of January 1. Prior to this, but no later than December 15, the new and old officers will meet in order to transfer material and information for each office. The meeting date and place will be determined per the outgoing president’s discretion.
ARTICLE SEVEN: AMENDMENT OF BYLAWS
7.1 The Bylaws of the MAA may be altered, amended, or repealed as deemed necessary by a vote of at least three members of the Board of Directors.
ARTICLE EIGHT: BOARD OF DIRCTORS LIABLITY
8.1 The individual board members of the MAA assume no individual or personal liability for the actions of the Board or the MAA.
ARTICLE NINE: MISCELLANEOUS ISSUES
9.1 Any issues and protocols not addressed by these bylaws can be denied and ruled or based on a majority vote of the Board of Directors.